Providing an administrative and customer focused service to all team members, including Trustees, CEO and the Senior Management and Leadership team in relation to people services. The role will include a wide variety of administration in relation to:

Recruitment and Selection

Induction and On-Boarding

Training and Development

Employee Relations Support

Off Boarding

Organisational

General People Services Administration

Provide support to management for all recruitment campaigns

Manage the ATS system and provide a responsive service to all applicants

Keep all recruitment records GDPR compliant.

Update recruitment documents accordingly

Assist with interviewing when necessary

Support the planning and on-boarding induction training for all new team members

Manage the full on-boarding process by preparing offer letters, contracts, reference requests, security checks, right to work checks and any other new starter paperwork

Liaise with teams to ensure all new starters are set up on systems.

Keep all people files and records up to date and secure.

Create internal announcements to keep all teams up to date with new starters

Support the training needs of team members

Ensure all training records are updated and stored centrally

Support the delivery of training with team members on new policy, processes, or technology

Assist with the organising of outsourced training, premises, and lunch provisions

Support the leaver process for team members, ensuring announcements are made in a timely manner, resignation acknowledgement letters are sent and exit interviews are completed

Support the administration of sickness recording using Human Resources Information Systems

Advise managers on the rates of sickness within their teams monthly & support them with absence and performance reviews

Prepare letters relating to ER issues as and when required.

Undertake minute taker duties during meetings as and when required.

Monitor and administer security renewal checks for existing team members

Provide note taking support as and when required

Assist with policy review & update policies as and when they need to be updated e.g. in-line with statutory rights & organisational changes

Develop and maintain administration processes and systems for People Services

Collate and maintain organisational records, maintaining confidentiality and GDPR at all times

Ensure all paperwork and forms are updated when needed

Provide support and cover for the duties of other people services functions in periods of absence

Process invoices and update the PO book for people services related expenditure

Support with any external audits

Work on any designated projects allocated to you

Demonstrate and promote the organisation's ethos, vision and values

Keep abreast of regulation changes within people related topics, attend training, develop networks to support development in the role

Contribute to the protection and enhancement of the organisation's reputation

Participate in team meetings, supervision and appropriate training

Work within the Organisation's Policies and Procedures

Carry out any other reasonable duties as required as requested by your line manager

Hours: 25 per week, days negotiable

Salary: £22,500 per annum, rising to £23,000 after successful completion of a 6-month probationary period (pro-rated)

Contract: Permanent