We are seeking a highly organised and proactive individual to join our Facilities Management Team as the FM & HSE Administrator on a fixed term contract for 12 months. This role will work across our Estates & Facilities team, assisting in the hard/soft facilities services (maintenance, cleaning, security and H&S).
In this role you will:

Maintain effective communications, interventions and record keeping across the designated areas.

Update fire marshal lists and chase fire safety training records to ensure compliance for the HSE Advisor.

Ensure FM and Engineering contractors calendar is updated and maintained to plan maintenance, projects and site visits.

Update internal workflow trackers and create line items, monitor, control the progress of these works to ensure works are planned in daily using the service planner.

Maintaining SOPs as directed by Facilities Manager & HSE Advisor.

Work with procurement owners to ensure at on-boarding stage all relevant HSE compliance documentation is in place for reference and audit.

Using various software to create scheduled service visits for our maintenance team and sub-contractors to meet expectations and company objectives, ensuring regulatory compliance and asset management.

Manage puchase orders accurately and timely.

Sharepoint management for the Facilities team.

General admin duties.

The ideal candidate will have/be:

NVQ or equivalent qualification in Business Administration - preferable.

Proven previous administration experience - essential.

Proven ability to work in a busy visitors centre - essential.

Proficient in Microsoft Office - word, excel, outlook, PowerPoint, teams and Microsoft Planner app - essential

Effective interpersonal skills and customer service - essential.

Proven ability to plan, organise and manage own time - essential.

Ability to work in a busy environment - essential.

Proven attention to detail - essential.