Senior Invoicing & System Administrator, Rosehill / Kingmoor, Carlisle

To ensure the timely and accurate production of all sales invoices for the Waste Collections business and for the sale of materials. Oversee transaction processing within the CWR Transport and Customer Service teams, ensuring processing work is completed in the required timescales for invoicing. Work closely with colleagues in Head Office accounts functions including accounts and credit control to ensure close controls are effectively maintained.

Provide effective administration of the Elemos Waste Management System, setting up new agreements and orders and ensuring price and customer records are maintained and provide training and support to other users..

What you will do:

Systems Administration

• Create new customer site records, new service agreements (prices), orders and jobs to enable scheduling, routing and accurate billing of work done.


• Maintain all pricing records in Elemos, ensuring prices are updated to reflect any agreed changes, including assisting with the annual price increase.


• Provide guidance and support to colleagues who carry out transaction processing tasks to ensure accuracy of work through knowledge and understanding.


Transaction Processing

• Ensure charge units are captured by transport and weighbridge teams for all jobs to enable accurate invoicing.


• Monitor route and job confirmation to ensure invoicing can be completed in a timely manner.


• Cross-check 3rd party haulier and disposal charges to Elemos to ensure all loads have been charged to customers.


Invoicing

• Ensure customer purchase orders are captured and held in Elemos where this is a customer invoicing requirement.


• Generate rental charges monthly for invoicing


• Check all routes and loads are confirmed/completed prior to invoicing.


• Ensure all pending price system queries are resolved prior to invoicing.


• Ensure all collection invoices are produced and issued to customers in a timely manner.


• Capture and enter load references / purchase orders for material loads prior to invoicing.


• Update material prices in line with the pricing agreements made by the Director of Business Development and Trading during the month.


• Obtain and check destination weight reports from customers and ensure destination weights are entered for all required loads prior to invoicing.


• Calculate average material prices and maintain the Elemos price index to ensure customer rebates are generated correctly each month.


• Ensure all material sales and brokerage invoices are produced and issued to customers in a timely manner.


• Adhere to customer requirements regarding self-billing agreements and web-portal invoicing.


• Provide customers with proof invoices and billing reports as required


• Resolve customer invoice queries on material sales and brokerage invoices, issuing credit notes as required


• Ensure the invoice delivery process is completed in Elemos after invoice generation, rectifying any failures.
  
  Experience in a finance role, preferably including sales ledger, Passionate about what you do, you have a keen eye for detail with an organised and methodical approach to your work.


• You take responsibility forcompleting your work to deadlines and understand how your role and the role of others you work with impacts the success of the business.


• Enthusiastic and enjoy working hard to deliver high standards for customers, placing them at the heart of everything you do.


• You understand that communication is key to creating and maintaining great relationships with customers and colleagues.


• Enjoy working with numbers and spreadsheets and are a confident IT systems user, capable of taking a leading role in maintaining and improving the system and supporting other users.
  
  Working with Cumbria Waste Group is more than just a job. It's a chance to be part of our community aligned across our shared Company Values