Recruitment Assistant

To provide advice to Managers on all recruitment and selection documentation, in particular job descriptions, person specifications and advertisements, adhering to the Trusts Recruitment and Selection guidelines. To receive all routine recruitment enquiries, dealing with them in a confident and professional manner. To keep accurate records of all enquiries and action taken. To facilitate the recruitment process, including calling shortlisted candidates for interview and preparing the interview file. To ensure that all panel members have correct documentation. To ensure that interview selection paperwork is returned and kept on file for the appropriate period. To maintain recruitment electronic files, bringing forward any applications for vacancies as appropriate and checking at appropriate points current status of applications. To provide a high level of customer service to both internal and external parties, including visitors to the department. To request references via e-mail /TRAC,
NHS Jobs to is completed within 10 working days. Liaise with Recruiting Manager to update with progress of application. To ensure that appropriate pre-employment checks are undertaken for all employees for example: professional registration details where appropriate, identity, right to work, occupational health and DBS and DBS update Service and adhere NHS guidelines. To keep databases up to date. To contact applicants via e-mail/TRAC with a weekly update of their application status. To assist in preparation of offer letters and contracts of employment and to have an up to date awareness of changes in Employment Law and NHS policies and procedures. To ensure that signed contracts of employment are placed on personal files. To advise and clarify annual leave with managers and employees. To monitor and assist in the evaluation of the recruitment process to maintain its effectiveness, including equal opportunities monitoring. To have an up to date knowledge of the Trusts Policies and
Procedures in order to deal with enquiries. To process changes in details e.g. change forms and termination forms for all staff. To determine revised terms and conditions following changes. To liaise with Payroll Service and adhere to strict payroll deadlines.