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Administrative Assistant

University of Oxford

Administrative Assistant

£28759

University of Oxford, Oxford

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 16 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: c0f957010507451fbbf82773acde7ec1

Full Job Description

  • Act as first point of contact in the administration office for students, staff and visitors. Respond to general enquiries interpreting university and external regulations as appropriate

  • Monitor and action new email enquiries sent to the Occupational Health team

  • Provide administrative support for the OH team

  • Provide administrative and clerical support to clinical activity within the OH office, in particular client appointments and the maintenance of the OH records

  • Work closely with other administrators to ensure continued and consistent provision of services

  • Attend meetings including training sessions, and contribute to project work when required

  • Attend appropriate training on OH and HR systems and procedures

  • Accurately maintain all confidential files and clinical data taking account of the GDPR, patient confidentiality, and Information Security policies

  • Follow administrative procedures, write new office procedures and set up new office systems

  • Compile agendas and draft minutes for team meetings

    Experience of managing administrative processes and reception or customer facing work

  • Ability to interpret, apply and communicate regulations and procedures

  • The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others

  • The ability to organise own workload and to work to deadlines, evidenced by formal qualifications at (for example BTEC ND, NVQ Level 3 or equivalent) and/or significant work experience at a similar level

  • Ability to organise events and make administrative arrangements

  • Ability to use standard computer programs (Outlook, Word, Excel) and have experience of using a database

  • Previous experience of working as part of a team in an office environment, Experience of working within an HE institution or within a service industry environment

  • Some experience of clinical administration, including the ability to be numerate and accurate, with excellent attention to detail and a methodical approach