Administrative Assistant

The role is responsible for reporting daily sales and stock figures to suppliers.

What you will be doing

• Daily data collection ensuring accurate input & corrections (where necessary) and closing out company systems (i6) ready for transmission.


• Production of daily and periodic reports.


• Maintain flight and sales volume data.


• Arrange visitor passes, both temporary & full (Airport Gateway).


• Communicate effectively with relevant suppliers & customers relating to stock accounting.


• Meet & escort site visitors including the delivery of site induction presentation.


• Assist site management in the recording of all HSE incidents.


• Flight schedule management in i6


• Review daily vehicle log sheets for accuracy and ensure continuity with the relevant system (i6)


• Receive & record customer fuel requests.


• Relay refuelling requests to operators.


• Investigate & action customer queries.


• Complete site purchase requests (IPOS)



• Weekly Complete company staff labour report.


• Update operational activity tracker.


• Create weekly flight data


• Reconcile month-end losses/gains


• Complete ITP report (customer sales)


• Send sales volumes/activity to suppliers & customers


• Complete HSSE Report


• Assist manager with monthly pay and overtime


• Archive all sales data, in time order



• Ad Hoc updating manuals - document history


• Petty cash and banking


• Record & track annual leave requests


• Taking and typing minutes of meetings


• Other duties as requested


Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information.

Safety, Security and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.


• Health and safety awareness and respect is essential.


• Must have a checkable five-year employment history


• High standard of numeracy and literacy skills required in addition to problem Demonstrate high levels of awareness in relation to Health, Safety, Security and the Environment