Accounts Payable Administrator
WSH Support Office
Accounts Payable Administrator
£25000
WSH Support Office, Earley, Wokingham
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 16 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: e3dcf454bc5745aba84c6b4657717ede
Full Job Description
This role supports the Accounts Payable Manager to ensure timely and accurate transactions are paid to agreed terms for approximately 3,000+ suppliers. Responsible for day to day running of Electronic Invoicing:
- Respond to telephone, e-mail, electronic Invoicing Helpdesk queries within agreed timescales
- Reporting from electronic invoicing, analyse data and action accordingly
- Provide ongoing support for both suppliers (including electronic invoicing) and the WSH Business
- Review and correct failed documents with validation errors to integrate ready for payment
- Monitor queues and failed documents to communicate to suppliers to transmit within agreed timelines
- Overseeing the day to day running of designated supplier accounts and addressing urgent issues to resolution
- Reconciliation of supplier accounts while staying in compliance with company policies and procedures including correcting adjustments & unallocated cash
- Set-up new suppliers on accounting system including changes to bank details and copy over suppliers to other trading companies ensuring all master checks are adhered to
- Assist with month-end closing process
- Process documents in line with current policies to Accounts Payable timetable
- Filing / scanning through the external retention system provider as appropriate
Extensive knowledge of Microsoft Accounting Package including Electronic Invoicing Portals - Attention to detail and accuracy
- Excellent administration skills including Intermediate level of excel skills & Microsoft Office
- Strong organizational skills with ability to multi-task while meeting strict deadlines
- Good communication skills both written and verbal
- Analytical and problem-solving skills
- Excellent Team player
- Good understanding of working to strict timetables
- Experience in working in a structured environment
- Good understanding of the Business Timetable
- Demonstrate strong customer service skills
- Knowledge of WSH Procedures
- Excellent GDPR awareness
WSH is the parent company for leading brands operating in the catering and hospitality sectors. Our brands operate in diverse sectors, including: - Public spaces - such as the Science Museum, St Pancras Champagne bar and Dublin Zoo
- Workspaces - from power stations to investment banks
- Education - primary schools, secondary schools, colleges and universities
- 25 days holiday (plus public holidays)
- Plus your birthday off
- Enhanced pension
- Life Assurance cover
- Discounts available on the high street shops, holidays, gyms and cinemas
- Wellbeing assistance
- Hybrid working arrangements
- Volunteering Days
- Enhanced maternity leave
- Secondary Carer leave
- Wedding/Commitment day leave
- Bespoke training & development, including apprenticeships
- Salary up to £25,000 per annum depending on experience
A central support office provides financial, HR, IT, Supply Chain and other administrative services to the group companies each of whom retains its own personality and who operate across a number of catering and hospitality markets.