Surveying Executive - Public Sector - Chelmsford

Are you detail-oriented with a knack for managing property-related accounts seamlessly? Are you adept at liaising between teams and ensuring smooth communication channels? If so, we have the perfect opportunity for you!
We are currently seeking a proactive and organised Property Management & Accounts Coordinator to join our team in Chelmsford. In this role, you will be responsible for liaising with our Accounts Team, managing property documents, and ensuring accurate invoicing and financial processes.
Key Responsbilities:

• Code all invoices for payment by the Accounts Team.


• Extract terms from Property Documents to instruct rent and service charge collection.


• Check change forms and new input forms against leases from surveyors.


• Approve new forms/change forms once uploaded.


• Review Exceptions reports, tenants reports, debtors reports, and lease expiry reports.


• Conduct periodic checks of historic debt and credits on accounts for write-offs/returns.


• Verify monthly and quarterly rent demands for both Tenants and Landlords.


• Collaborate with the Data Team to reconcile the Property Management and Accounts (PM&A) system with the K2 Asset & Document Management System.


• Provide support for surveyors on accounts queries.


• Liaise with the LSH Data Team and Client Insurance team to update Asset Valuation details for annual buildings insurance premiums calculation and invoicing.


• Review Property Documents (e.g., Leases & Licences) and provide advice on responsibilities to Clients and Clients Facilities Managers.


• Provide holiday cover for Essex Enquiries emails dealing with public enquiries around ECC ownership.


• Send and respond to emails to ensure Desktop Inspections are carried out within agreed timeframes.
  
  Prior experience in property management or accounts coordination is preferred but not essential.


• Strong attention to detail and ability to manage multiple tasks simultaneously.


• Excellent communication and interpersonal skills.


• Proficiency in Microsoft Office Suite and property management software training will be provided as necessary.


• Ability to work independently and collaboratively within a team.


• Knowledge of lease terms and property documents is a plus.


• Knowledge of CAD/GIS mapping systems would be beneficial.


If you are ready to take on a challenging yet rewarding role in property management and accounts coordination, we encourage you to apply! You'll have the opportunity to work with a dynamic team and contribute to the success of our organisation.