Music Administrator

The role is a part-time permanent position starting 1 September 2024. The successful candidate will work 28.75 hours per week, preferably over five days Monday to Friday 8:00am to 2.15pm (with a 30-minute unpaid lunch break), though there will be some flexibility for the right candidate and reciprocal flexibility will be expected. This is a term time only role, however, the Music Administrator will be required to be available for the main concerts in the school calendar, as well as the annual residential music weekend. These mostly take place on weekends or evenings and are therefore outside of standard working hours. Time off in lieu will be offered., The most significant role for the Music Administrator will be responding to enquiries and requests from all those who use the Music Department: staff, pupils, parents and visiting music teachers. The job description below sets out the key responsibilities of the role - this is not exhaustive and is subject to review and evolution as necessary.

Working with music department staff

The Music Administrator will be required to:

• act as the department's first point of contact for pupils, staff, parents, and members of the public


• be available to pupils during their breaks and lunchtimes, be part of the department's safeguarding responsibilities, and uphold the two schools' policies and practices


• maintain records of pupils' musical activities


• keep the department's diary, booking rooms, and checking department events against whole-school KES and KEHS plans


• oversee and catalogue music library and archives (digital and print), the library of choral and orchestral sets, and be responsible for mass reproduction of scores and parts


• produce reminders and registers for weekly-rehearsing groups, and track attendance; book porters and assist with rehearsal and concert set-up; timetable and book rooms for regular and extraordinary rehearsals


• oversee the administration of department concerts and recitals, working with RPAC staff


• assist in the administration of academic coursework


• produce departmental correspondence, posters, programmes, displays, and publicity


• work with partner organisations (National Youth and Children's orchestras, CBSO, Universities, for example)


• register, track, and oversee the maintenance of the department's instruments (tuning, spares, and repairs); oversee their loan to pupils and their external hire


• assist with budgets, and, in conjunction with the finance department, be responsible for purchasing and the payment of invoices


• assist in the general maintenance of a tidy and well-ordered department


• administer trips, residential courses, and concerts in external venues


Working with visiting music teachers

There are around 30 visiting instrumental staff, delivering 200 weekly lessons. The Music Administrator will be required to:

• work with the Director of Music in the allocation of new students to existing teachers


• help the visiting teachers to communicate with pupils, parents, and staff


• inform visiting music teachers about school and department events, dates, and help involve them in the life of the school


• liaise with the Deputy Head Pastoral and HR team to ensure that records are correct and compliance checks are up-to-date; report any safeguarding issues raised by visiting music teachers


• organise room bookings for visiting music teachers and share pupils' timetables with them where required


• maintain registers for pupils' attendance


• administer, timetable, and steward ABRSM examinations


The Music Administrator will also be expected to carry out other duties as may reasonably be requested from time to time by the Director or Music or another member of staff.

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.

Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city., The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence.

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

• A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.


• An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.


• A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.


• A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.


• A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.


We see the Council's role as providing strategic leadership - that's being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making.

We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision. We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

Salary: Grade 3 £22,921 to £25,197 FTE (actual salary £13,983 to £15,372)

Hours: 28.75 hours per week, term time (including INSET days)

Benefits: Defined Contribution pension scheme, school fee discount, free lunches in term time, free access to swimming pool and gym facilities, free onsite parking, Cycle to Work scheme

The Music Department

Music is strong at King Edward's School (KES), in the classroom and beyond. A close partnership with King Edward VI High School for Girls (KEHS) makes possible work of large scale and high ambition. The 98-strong KES/KEHS Symphony Orchestra regularly programmes major works of the symphonic repertoire, and there are two choirs: KES Choir, which performs at Birmingham Cathedral each year; and the KES/KEHS Choral Society, consisting of both staff and pupils. There are eight major weekly-rehearsing ensembles, as well as wind and swing bands, and numerous string quartets, piano trios, and wind and piano quintets. There are three full-time staff in the department, who both teach classroom music and deliver co-curricular music. We give about 30 public concerts each year, and 5000 people hear us play. Our main performance venue is our own Ruddock Hall, a 450-seat concert hall with Steinway model 'D' and superb acoustics. We regularly work in Birmingham Cathedral and Symphony Hall, Birmingham., In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.