HR Administrator

The HR Administrator is an important support role within Logistics UK's HR team and is responsible for providing a comprehensive and customer-centric administration service to both internal and external parties. This role is involved in all stages of the employee life cycle, with responsibility for preparing documents, maintaining employee records, and ensuring that employees and managers receive adequate support in line with organisational policies, procedures and legal requirements. With a keen eye for detail and the ability to work at pace, the HR Administrator supports all HR and Talent administration processes.

At Logistics UK, we prioritise flexible working arrangements and welcome candidates seeking full or part-time positions (working schedule to be determined upon application)., The following overview does not represent the prioritisation of tasks but rather reflects the natural progression of the employee lifecycle.

Talent

• Support the Talent & Development Advisor with advertising roles internally and externally utilising our Applicant Tracking Software (ATS).


• Support the Talent & Development Advisor with candidate communications including setting up interviews via the ATS.


• Create and send new starter contracts and offer packs using Logistics UK's templates.


• Carry out reference and right to work checks on new starters with due diligence.


Onboarding & Induction

• Set up new employees on Logistics UK's HR Information System and notify relevant departments of their start details.


• Post new starter profile announcements internally on the appropriate platform(s).


• Act as a point of contact for new starters throughout their onboarding process, providing information where required.


• Own the probation review process whilst supporting managers with the process, ensuring all paperwork is filed accordingly and that any concerns are escalated to the HRBP or Advisor in a timely manner.


• Proactively collate induction feedback from new employees using the survey system, escalating matters within the HR team.


Payroll

• Working closely with the Payroll team to ensure all payroll changes are processed with a high degree of accuracy and communicated with the relevant people, in line with the monthly payroll run deadline.


Employee Benefits

• Manage the administration of employee benefits and liaise with providers as required, including setting up new joiners with appropriate health benefits and pension enrolments and ensuring records are kept up to date with any relevant changes or leavers.


• Setting new starters up on the pension portal.


• Support the HR team with reporting and administration during the annual benefit renewal process, including the Health Cash Plan and Private Medical Insurance schemes.


Leaver Administration

• Administer the leavers process when required, including liaising with line managers and HR team, writing to employees to confirm leaving arrangements.


• Ensure exit feedback is collated in a timely manner and issues are raised to the HRBP and Advisor.


• Respond to reference requests for current or former employees.


General HR Administration

• Manage the ongoing maintenance of employee records, including processing any changes in the HR System and drafting contract amendment letters.


• Collate statistics and export reports from the HR system on an ad hoc basis upon request.


• Manage the general HR email inbox including providing first line support to employees and managers, and escalating to the other members of the HR team where appropriate.


• Support the absence management process by monitoring the completion of return-to-work meetings by managers, escalating to HRBPs when trigger points are reached.


• Ensure all filing is efficiently processed for current employees, leavers and pensioners, including managing the annual archiving process.


• Support HR team in administering the annual salary review process.


• Support compliance with information security processes and procedures relating to ISO27001 across the team.


• Support the HR Team with archiving, quarterly audits, HR KPIs and retention deadlines.
  
  Able to manage a range of process schedules with meticulous attention to detail.


• High degree of accuracy is essential.


• Able to manage a variety of tasks with good time management skills and be able to plan accordingly within the short-term and work to deadlines including payroll.


• Demonstrates a proactive approach, taking initiative in problem-solving and implementing system and process improvements.


• Ability to learn quickly and have a can-do attitude.


• Excellent written and verbal communication skills.


• Discrete with the ability to act with tact and diplomacy.


• Organised and efficient with experience/awareness of keeping comprehensive record systems.


• Collaborative team player committed to supporting organisational goals, yet capable of working autonomously and assuming ownership of tasks and outputs.


• Previous experience in an Administration role is preferable, but not is essential.


• Knowledge of HRIS systems/data bases/CRM systems. or other similar databases.


• Proficient in Microsoft packages (Outlook; Word; Excel; PowerPoint and OneNote) to intermediate level.


• Demonstrate Logistics UK's core values (Excellence, Dynamism, Togetherness, Reputation).
  
  Logistics UK, formerly the Freight Transport Association is one of the biggest business groups in the UK, representing the entire industry with members from the road, rail, sea, and air industries, as well as the buyers of freight services such as retailers and manufacturers whose businesses depend on the efficient movement of goods.


An effective supply chain is vital to Keep Britain Trading, directly impacting over 7 million people employed in making, selling and moving the goods that affect everyone everywhere. With Brexit, technology and other disruptive forces driving changes in the way goods move across borders and through the supply chain, logistics has never been more important to UK PLC.

We value our employees and offer a wide range of benefits recognising that no two employees are the same - everyone has different preferences and needs that change over time.


• 25 days of annual leave plus bank holidays


• Christmas Working Arrangement for extra days off during the festive period


• Health Cash Plan for all employees and Private Medical Insurance for managers


• Employee Assistance Programme and Mental Health First Aiders


• Enhanced Family Leave policy


• Flexible and remote working arrangements


• Two paid days off per year for charity or volunteering work


• Various learning and development opportunities


• Range of pension schemes


• Award scheme to recognise outstanding employees


• Life Assurance Scheme for peace of mind