Faculty Administrator

£29605

Liverpool John Moores University, Vauxhall, Liverpool

Full time
Permanent
Onsite working

Posted 1 week ago, 18 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: b8ee9fad5a5d416fb2781c5e382ef1a4

Liverpool John Moores University

Full Job Description

Job Summary: Contributing to the successful delivery of all activities associated with
academic and programme administration. This will include efficient
and accurate maintenance of the student information system (SIS)
and provision of relevant statistical information to support School or
Faculty processes. This post will play a key role in supporting the
registration, attendance, assessment and graduation processes;
including co-ordination of activity for designated programmes and
internal and external liaison.

Duties:

8.1 General Administrative Duties
To foster a positive working environment and a culture of support and collaboration
with other key service providers, in particular Academic Registry, to ensure
appropriate service levels are achieved to support the student experience. Playing a
significant role in the development of strategies for disseminating best practice in
administration across the University. To support the work of other key areas of the
Faculty during peak periods including the timetabling of the School's space and
teaching facilities, with specific reference to ad hoc room booking requests. Assist the
School's use of the Staff InfoBase, including recording of sickness absence, annual
leave entitlement, etc.

Deputising for the Administrative Support Manager, as required. Manage a
programme of training and staff development and make a positive and active
contribution to regular team meetings, service and process reviews, and other Faculty
or University initiatives and developments, as requested. To attend, contribute to
and/or service Faculty committees and working groups, as requested and to provide

support for academic staff undertaking Faculty-wide roles, including the Faculty Pro
Vice Chancellor.

8.2 Programme Administration
To act as a focal administrative support and information point for designated
programmes and/or subject areas and the full range of their activities, including
learning, teaching and assessment; quality assurance; research; enterprise and
outreach. To provide support for programmes and/or subject areas with regard to
external bodies and parties, e.g. external examiners, professional bodies, employers,
visitors and validating bodies. Assisting Programme/Subject Leaders in the day-today
organisation of programmes and subject areas. Maintaining the accuracy of
programme and student related records and information on University Management
systems such as MODCAT, PRODCAT and SIS. Supporting programme/subject
teams to deliver the requirements of university policies, such as attendance
monitoring, international student attendance monitoring, Board of study.

Working with Programme leaders and/or Subject Leaders in the organisation of
programmes and departments and their priorities, such as student retention, data
collection, entry and analysis of information. Supporting the administration of
academic misconduct activity, including distribution of relevant paperwork and acting
as secretary to meetings. Developing and maintaining procedures and processes to
organise the work of designated programmes and/or subject areas, including
management of a diary for key staff, making appointments and co-ordinating events.
Play a key role in the development of specialised office processes for the conduct of
live client work and teaching in the Legal Advice Centre, preparatory to the institution
of the clinic as a law firm based in the School of Law. Managing the triage and intake
of live client work, with appropriate supervision from legal practitioner staff.

8.3 University Academic Framework
Providing specialist help and advice to academic staff and other colleagues in relation
to the interpretation of Academic Framework regulations. To ensure the University's
Academic Framework computerised systems are kept up to date in order that student
transcripts and online progress reports can be confidently issued, module choices and
class lists are accurate and module and programme assessment data are accurate
and available for board meetings

8.4 Administration of Examinations and Assessment
Co-ordination of the administration of assessments and examinations for designated
programmes and liaison with External Examiners. Supporting the work of Boards of
Examiners, including updating WEBHUB, provision of data, servicing meetings,
communicating with students regarding the outcomes of Boards, ensuring follow up
processing are completed within published deadlines, liaising with staff in Academic
Registry.

8.5 Supporting Administration of Admissions and Enrolment
To provide support for admissions enquiries and support and advise course teams on
the enrolment and registration process for students. The preparation of reports on
enrolment data, for example class lists, module lists. Supporting the research,
collaborative and enterprise processes which may include admissions, enrolment
and day-to-day dealings with students.

8.6 Placement Support
To support the administration associated with placement activity including
maintaining relevant databases as required and support for Employability events for
the Faculty.

8.7 External Liaison
To act as a point of contact with regard to external parties including, for example,
External Examiners, professional bodies, employers, visitors and validating bodies;
liaising with administrative staff in other Schools and units of the University.

8.8 General Duties
Providing general assistance to academic staff. Co-operation and co-ordination with
other administrative staff, including any such duties commensurate with the grade,
level of experience and training, as deemed necessary by the Head of Faculty
Operations.

8.9 Flexibility and Cover
Since it is intended to provide the Faculty with an administrative team, members of
the team are expected to provide cover for one another in the case of absence,
including the commencement and continuance of essential work so to ensure
continuity of service.

Any other duties commensurate with the grade as deemed necessary by the Head of
Operations

A commitment to LJMU's values and regulations and Equality and Diversity Policy.

Commitment to adhere to and promote the ethos of Respect Always as set out in the
Respect Always Charter.

Liverpool John Moores University recognises and is aware of its Social, Economic
and Environmental responsibilities; the post holder is required to minimise
environmental impact in the performance of the role and actively contribute to the
delivery of LJMU's Environment and Sustainability Policy.

The post-holder's mandatory Health and Safety responsibilities, which have been
agreed by the University's Strategic Management Team, are contained in Section 2 of
the University's Safety Management Code of Practice MCP1 Organisation for the
Implementation of the Health and Safety Policy.

For some of your activity, from time to time, you may be required to contribute to
externally funded projects such as research or EU projects.

The person specification describes the skills, experience, knowledge and aptitude required
to perform the duties of this post effectively. The criteria order listed should not be taken to
imply their relative importance. Both paid and unpaid experience may be relevant.

Essential Factors Evidence

Excellent interpersonal skills A,I

Able to work independently, under minimum supervision, or

Ability to work under pressure to strict deadlines

Good communication skills, (written, oral and I.T.)

Able to assimilate and present data with accuracy and

Capable of working with people at all levels in a diplomatic

HNC or equivalent A, R

Experienced in the use and application of the University's

Good knowledge of Microsoft Office

Proven experience of committee servicing and minute taking

Willing to participate in training and professional development A, I

Literate

Numerate

Adaptable A, I

Quick to learn

Supervisory experience A, I

Able to organise allocated workload.

Proven experience of committee service.

Experience of working in Higher Education.

Annual leave: allowance of 30 days (for grade 3-7 staff and Executive Leadership Team) and