Bid Coordinator

Reporting to the Bid Manager (BM) for Property, the Bid Coordinator will be responsible for supporting the BM in helping the business win profitable work through the sales and tender process.

This is an autonomous role which requires you to work collaboratively with the BM to support on a range of formal property tenders as well as produce credentials and proposals to support work winning within the legal and surveying businesses across the Property Platform. The role holder will work proactively to ensure all tenders are delivered on time and accurately, in compliance with client and regulatory requirements.

This is a collaborative role which requires the role holder to build strong, proactive relationships with internal clients across all offices. Positive working relationships with the wider Marketing team will be integral to the success of this role.

Responsibilities

You will be responsible for leading tenders and proposals across our Property Platform, for both regional and national opportunities. This includes both legal and/or consultancy tenders and cross-platform proposals.

Developing and sharing best practice

• Working collaboratively with the wider Property New Business team including Senior New Business Manager for Property and Bid Manager for Property.


• Contributing to the Property Content Hub to ensure the precedent bank is up to date and quality content is maintained with support from the New Business Apprentice for Property.


• Maintaining a knowledge and awareness of the work done by teams within the Property Platform.


• Looking for opportunities to cross sell both services from across the Platform, whether for Gateley Legal or the consulting businesses.


• Gathering best practice responses to commonly faced questions and useful case studies, including sector specific experience.


• Sharing examples of best practice and innovative ideas across the Property Platform.


• Support with the Group's tenders inbox and keeping the tender tracker up to date


• Tenders portal management and managing memberships and tender-related online profiles.


Scoping and evaluating bids

• Working with the Bid Manager for Property and wider New Business team to guide the bid/no-bid decision.


• Downloading bid documents and drafting kick-off emails.


• Carrying out research on clients and prospective clients.


Project managing bids

• Drafting, editing and proofreading compelling content for proposals.


• Supporting on content for larger tenders including InDesign templates, CVs, team sheets and case studies.


• Liaising with other support departments (IT, HR, Accounts, Facilities and Compliance) to ensure all information submitted is accurate.


• Ensuring all sales collateral is created within the Gateley brand guidelines.


• Managing tender clarifications.


• Completing supplier questionnaires.


Follow up

• Analysing pitch wins/ losses and following up through a proactive debrief process


This job description is not an exhaustive list due to the requirements of the role. Therefore, the job holder may be required from time to time to work with the Senior Bid Manager on ad-hoc projects.
The Team

With 60 people within our Marketing and Front of House teams, we support on all aspects of marketing and business development across Gateley including internal and external communications, bids and sales, client development, events, digital and marketing projects.

Winners of the 2020 Excellence in Sales and Marketing Award at the Greater Birmingham Chamber of Commerce Awards and shortlisted in the 2022 Best Marketing Campaign Award at the Managing Partners Forum Awards, the Marketing team at Gateley has more than doubled in size in five years, reflecting the investment that the business has made in attracting and retaining exceptional marketing talent.

We continue to develop and evolve our proposition and are looking for individuals with a 'can do' mentality to join the team.
The Person
The role is suitable for those experienced bid coordinators who are looking for a role with future progression and have experience of delivering bids and proposals in a property or legal environment.


• Experience in a tender management role in a B2B environment, ideally wit property and/or legal experience.


• Experience of working on formal tenders.


• Excellent communication skills both written and verbal with the ability to influence.


• Ability to maintain and develop client relationships at a senior level.


• Knowledge of CRM systems and online research tools.


• Excellent IT and numeracy skills.


• Strong personal organisation skills


• Fastidious attention to detail


• Ability to prioritise own workload


• Work well under pressure


• Positive attitude, self-motivated and capable of taking ownership of tasks


• Working within a team in a collaborative way


This job description is not an exhaustive list due to the requirements of the role. Therefore, the job holder may be required from time to time to carry out other ad hoc tasks.

The benefits
With support, coaching and feedback from some of the most engaging colleagues around our great development and progression opportunities will reward your commitment and loyalty. We offer a competitive remuneration package where you'll be rewarded for your individual performance with an opportunity to receive an annual bonus.

In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career. Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent). Finally, with Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.

We are Gateley
We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it's about attitude too.
The 'Gateley Story' is the story of our people and our culture. It is what has got us to where we are today as a successful business and it's the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have gone and above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards.

Diversity, inclusion and well being
Diversity, inclusion and well-being is an important part of Gateley's culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture.
We create an exciting and rewarding place to work that aims to fulfil everyone's potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.
We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.