Administrator - HR Department

You will be working within the HR department at our Leamington College, providing excellent administrative support across the function.

On a daily basis you will be:

• Liaising with candidates, employees and managers


• Using our HR system and Microsoft packages to produce Contracts of Employment and letters


• Updating our HR system with employee details


• Completing employment and vetting checks for our new starters


• Working in a busy, fast paced office where the work never stops, so you need to be resilient and enjoy a challenge.


• Managing our HR Email account, responding to high volumes of emails daily


• Acting as a first point of contact for visitors and enquiries


In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.

HEALTH AND SAFETY

To ensure a safe working environment for colleagues, students, and visitors in line with the HASAW Act and the College Health and Safety Policy.

SAFEGUARDING

Safeguarding and promoting the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with., The post holder will be expected to work such hours as are necessary for the proper performance of their duties and responsibilities, normally 37 hours per week.

Any offers of appointment will be subject to a Disclosure and Barring Service (DBS) check (formerly CRB), a certificate of good conduct if applicable, plus receipt of satisfactory references, Occupational Health clearance, an understanding of safeguarding and qualifications verification. An Enhanced DBS check is required for this position as you will be working within 'Regulated Activity' within a specific place (i.e. the College).

This role is classed as working within Regulated Activity. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. By applying for this position, you agree to an Enhanced DBS check in line with DBS regulations.

BACKGROUND TO THE POST

This role will join a team of Administrators who work within the Human Resources Department at WCG. To be successful in this role you will have:

- Recent experience of working in a busy, fast paced administrative role in a large organisation

- Excellent attention to detail, with experience of producing work to a very high standard within tight deadlines

- Excellent customer service skills, with a positive approach to work

- The ability to travel to and work from our Leamington College campus

- Excellent communication skills as you will be liaising with employees and managers throughout the College both in person, via the telephone and on email., Ability to perform the tasks as described in the job description. If you have a disability, you should not be discouraged from applying, since there are schemes available within the College which allow for the provision of special aids, premises to be adapted and other appropriate support provided.,
• Ability to demonstrate excellent numeracy, literacy skills and both written and verbal communication skills.


• Excellent IT skills including: Microsoft Office, Email, (we use Gmail and Google calendar), and experience of updating and maintain databases


• Ability to demonstrate excellent administrative and organisational skills.


• Ability to demonstrate successful experience of prioritising work and meeting deadlines.


• Ability to demonstrate recent experience of working in a busy, fast paced, large organisation


• Demonstrate an understanding of working within a confidential environment.


• Ability to demonstrate excellent attention to detail, with experience of producing work to a very high standard within tight deadlines


• Excellent customer service skills


• The ability to travel to and work from our Leamington College campus


• Ability to demonstrate an understanding and knowledge of Equality and Diversity.


• Ability to demonstrate an understanding and knowledge of safeguarding and promoting the welfare of children and vulnerable adults.


• Ability to demonstrate behaviors which support the Core Values of the College., Do you have excellent knowledge of IT (e-mail, the internet and other software applications)?


• Do you have experience prioritising work, meeting deadlines and working within a confidential environment?


Ability to Commute:

• Leamington Spa (required)
  
  The College offers a generous annual leave entitlement to support staff, commencing with 25 days rising to 28 days after 5 years' service, pro rata per annum plus 8 statutory days (Public & bank Holidays) and College closure days (all pro rata for part time posts)., Generous annual leave entitlement plus up to 4 free College Closure days a year



• Comprehensive training programme



• Leadership & Management training programme to develop our next generation of managers



• Superb health and wellbeing support with Wellbeing@WCG



• Employee Assistance Helpline offering free, confidential, 24 hours support and guidance



• The opportunity to join our voluntary health cash plan run by Health Shield



• Free on-site gyms at most colleges



• Discounted part time and professional courses



• Cycle to work scheme



• Discounted hair & beauty treatments in our college salons



• Pension schemes



• Free will writing service



• Free car parking on-site



• Staff discounts in our Plant Centre at Pershore College, Company pension


• Free parking


• On-site parking


Schedule:

• Monday to Friday