Administrative Officer - Payroll - Chief Finance Officer Directorate - Crown Prosecution Service

The Crown Prosecution Service Chief Finance Officer Directorate is delighted to advertise the role of administrative officer within the payroll team.
As part of this role, you make sure information coming through to the payroll team is recorded accurately and dealt with appropriately. You file papers whilst ensuring existing filing systems are maintained and appropriately saved. You also provide other crucial administrative assistance and support to your team.
You must be 16 years old prior to starting in the role. The start date is expected to be 8-12 weeks after this advert closes.
In England and Wales it is a legal requirement that all under 18 year olds must be:
+ In an apprenticeship or traineeship; or
+ Spend 20 hours or more a week working, while also in part-time education or training
If you're under 18, you will need confirm how you will meet the legal requirements listed above should you be offered a position with Crown Prosecution Service., As an administrative officer in our payroll team, you provide vital support to departments across the organisation. You draft, monitor and record correspondence for your team, helping them to work effectively and efficiently. Your customer service helps to maintain positive relationships with criminal justice partners, external agencies and members of the public., If you’re currently doing an apprenticeship within the Crown Prosecution Service and you’re successful in getting this role, you must complete your apprenticeship course if the role is relevant.
+ To ensure that information coming through to the team is recorded accurately and dealt with appropriately.
+ To file papers, ensuring that existing filing systems are maintained and appropriately saved.
+ To provide administrative assistance and support to the team.
Find about more about how to apply and where we’re recruiting in the candidate pack at the bottom of this page.

Behaviours
We'll assess you against these behaviours during the selection process:
+ Developing Self and Others
+ Seeing the Big Picture
+ Making Effective Decisions
+ Communicating and Influencing
+ Delivering at Pace
We only ask for evidence of these behaviours on your application form:
+ Developing Self and Others
+ Seeing the Big Picture, When applying, you are asked to complete a personal statement of up to 250 words. Your statement must demonstrate the CPS or Civil Service values and answer the following question to demonstrate your motivation for applying for this role.
+ Motivation (lead behaviour) - Why have you applied for this position with the Crown Prosecution Service?
You will then be asked to complete a statement of up to 250 words for each behaviour answering the question that correlates to the behaviour as below:
+ Developing yourself and others - What skills have you learnt from school, your social life or professional occupation that you feel are important in the workplace?
+ Seeing the big picture - What skills would you hope to gain if successful in this role with the Crown Prosecution Service?
The panel reserves the right to only assess the lead behaviour ‘Motivation’ at shortlist and raise the minimum standard pass mark.
In addition you will need to demonstrate the CPS or Civil Service Values.
Strengths
Strengths are tested at interview stage and the strengths that are being tested are not shared in advance of the interview
CV
Please provide information about your employment history in the CV section – you don’t need to upload your CV.
Accuracy
Please note that it is your responsibility to provide the specified application information in the requested format to ensure you’re considered for the post.
You must ensure that your application, including your personal statement and behaviour examples, are truthful and factually accurate. Plagiarism can include presenting the ideas and experience of others, or those generated by artificial intelligence, as your own.
Interview
The interview is expected to take place between Wednesday 3 July and Wednesday 17 July 2024, this will be an in-person interview at the Nottingham Office. We test your strengths at interview stage. A member of our recruitment team will be in touch with further guidance. If you have any queries about this, please contact EarlyCareers@cps.gov.uk
Other
This is a full-time post. However, requests for flexible, part-time working and job share are considered, bearing in mind the operational needs of the Department.
This role will be in line with our hybrid working principles which are:
+ Attending with purpose - Considering where we work, whether at court, in the office or at home we focus on the needs of our role, team and Service and the positive benefits to best support business outcomes.
+ Focused on wellbeing - Supporting our own and others’ wellbeing enables us to thrive through inclusive working practices and environments.
+ Collaboration is key - Recognising that collaboration is integral to how we learn, grow and develop, together we prioritise innovation and problem solving, to achieve shared objectives.
This role is a mixture of home working and office working . How this is split depends upon the business needs.
You must consider if the commute from your home to the office is a feasible distance to travel before making an application. If you are successful, we will discuss hybrid working before taking up the post.
Clearance Required
If successful, you are required to secure Disclosure and Barring Service (DBS) clearance and some areas of the business require you to have Security Check clearance. The clearance you need is confirmed when you’re offered the role.
If you are invited to interview, you are asked to complete the character enquiry form and nationality and immigration questionnaire.
If you are an internal member of staff, you won’t need to do a DBS check as you already hold this clearance.
Waiting List
If you are recommended by the selection panel but not appointed to the current vacancy, you are put on a waiting list for 12 months. You may be offered another role if a vacancy comes up during this period. We may also approach candidates on the waiting list to fill other roles that require similar knowledge and experience.
Fraud check
The CPS provides a Fair Processing Notice to all new applicants after they’ve been successful at interview. These candidates are informed that, as one aspect of pre-employment screening, their personal details – name, National Insurance number and date of birth – are checked against the Insiders Threat Database. We won't employ anyone included on the database unless they can demonstrate exceptional circumstances.
Civil Service Commissioners
If you’re dissatisfied with the recruitment process and wish to make a complaint, please contact strategic.resourcing@cps.gov.uk with your concerns. If you're still dissatisfied, you can make a further complaint through the Civil Service Commission complaints page.
Civil Service Commissioners recruitment principles can be found here –
https://civilservicecommission.independent.gov.uk/recruitment/
Details of the Civil Service nationality rules are located at:
https://www.gov.uk/government/publications/nationality-rules
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Alongside your salary of £22,100, Crown Prosecution Service contributes £5,967 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Crown Prosecution Service is passionate about ensuring that we're a top performing organisation and a great place to work. We're a committed equal opportunities employer, creating a culture where you can bring your whole self to work, and individuality is truly appreciated.
We want to ensure our employees can thrive at work and home, and offer a range of support to achieve a balance. This includes flexibility of working hours, flexibility to support caring responsibilities and a flexible approach to deployment. Where you work - court, office or a remote setting such as your home - is based on the kind of work you're doing.
This culture of inclusion is underpinned by our staff networks covering disability, faith and belief, LGBTQI+, race, social mobility alongside our mental health first aiders programme and wellbeing sessions. The Crown Prosecution Service commits to offer its employees the following experience.
+ You can do impactful, purposeful work that’s making a difference to your local communities.
+ You are able to learn and grow, with access to the right opportunities and resources.
+ We care about your wellbeing.
+ We want you to feel valued, trusted and included. We also offer the following range of benefits:
+ Civil Service contributory pension of up to 27%
+ 25 days’ leave, increasing to 30 days after 5 years
+ an extra privilege day to mark the King's birthday
+ competitive maternity, paternity and parental leave
+ flexible working and a family friendly approach to work
+ Cycle2Work scheme, employee savings.