Accounts Assistant

We are looking for a new Accounts Assistant to join our Bath Finance team for a 9 to 12 month maternity cover.

Dealing with the day-to-day processes of finance for our architectural practice, you will ultimately be inputting the data and collating information to assist the other team members. You will primarily manage the purchase ledger and may assist with some areas of the sales ledger and general ledger entry.

So if you have a good understanding of accounting processes with a key eye to detail and looking for a new opportunity in a fun and friendly team, we would love to hear from you!

Our usual hours are 37.5 hours per week Monday to Friday however, we may be open to part time hours depending on experience.

Key Responsibilities

Purchase Ledger:

Seeking approval and processing all overhead purchase invoices onto the accounting system

Coding and processing of all staff / partner expenses in relation to project related expenses

Updating the ledger with amendments to supplier's details/adding new suppliers when required

Checking statements to supplier's accounts and following up as necessary if there are any differences

Assist with the preparation of the twice monthly supplier payment runs

Deal with general purchase ledger enquiries by other staff members or suppliers directly

Sales Ledger:

Inputting project fees/credit notes onto the accounting system from Project Management system

Raising receipts using the billing software before processing the receipts onto accounting system

Support Resource Assistant with producing the sales invoices monthly, and liaising with Group Co-ordinators to ensure all invoices are issued to clients by the set deadlines

Cash Book:

Check and process all credit cards

Check and process petty cash for all four offices

Monthly reconciliations of Petty cash & Credit Card accounts

Additional Responsibilities:

Assist with the preparation of monthly Accruals when required

Assist with monthly shut down tasks

Cover basic duties of other team members in their absence

Distribution of petty cash monies as required

Assist with annual audit requests as directed by Finance Manager

Assisting with any nominal corrections when necessary

A sound knowledge of Microsoft Excel

A confident person with a keen eye for detail

Knowledge in Sage200 desirable but not essential - training will be provided

Ideally AAT Level 2 Qualified or qualified by experience

Basic understanding of the accounting processes

Good time management skills and organisation skills are a must

Great team player, but also able to work independently without constant supervision

Able to work from own initiative

With over 40 years of practice, we now have four offices around the UK. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.